NZAFA TERMS AND CONDITIONS OF ENTRY
1. General
1.1 Entry is open to all New Zealand citizens or New Zealand residents.
1.2 Artists can enter works through the Academy website at nzafa.com.
1.3 Each artist may submit up to three entries.
1.4 A separate entry form must be completed for each entry.
1.5 Entry is by photo submission and selection.
1.6 The entry fee is $45 per entry.
1.7 For NZAFA members, the entry fee is $40 per entry.
1.8 The entry fee is non-refundable.
2. Artwork
2.1 Entries may be in any visual arts discipline.
2.2 All works are to be original, cannot infringe upon NZ copyright laws and
are both the work and property of the artist entering.
2.3 All works must have been completed within 12 months of the entry date.
2.4 Works must be completed on entry. Visible additions to a work made
after being selected may cause the work to be rejected.
2.5 Works entered must not have been exhibited previously in public.
2.6 Works must be fit for exhibition.
a) Surfaces must be ‘fixed’.
b) Paint must be dry.
c) Ephemeral or organic materials with a propensity to decay or to attract insect pests must be treated appropriately.
2.7 Works must be within dimension and weight limits where specified.
2.8 Installation instructions provided by artists will be followed as closely as practicable by gallery staff.
2.9 Alternative hanging equipment (pins, magnets, etc.) must be supplied with the work and appropriate for the size and weight of the work.
2.10 Inappropriate hanging systems will be replaced where practicable by gallery staff.
2.11 Works selected for exhibition must be able to be on display as selected for the entire exhibition period.
2.12 All works are to be for sale unless prior agreement to NFS is given.
3. Entry Information
3.1 Entry to an exhibition must be made before the closing date for entries.
3.2 Entry must be made on the entry form and accompanied by the correct entry fee.
3.3 Artists may submit two images in total of each artwork entered.
3.4 Images must be in JPEG file format and 1-3 MB in size, and no smaller than 800x600px.
3.5 Images must be accurate representations of the artwork entered.
3.6 One image must show the work in its entirety.
3.7 Images should as far as possible be square to the work and not taken at an angle.
3.8 Images will be used in the selection process.
3.9 Images will be used in the catalogue and promotional publicity.
3.10 Entries must include an artist statement of up to of 100 words about each work.
3.11 Artist statements may be used in the selection of works.
3.12 Statements will be included in the exhibition.
3.13 Links to additional information about the artist should be provided if available and may be included in the exhibition.
3.14 Selected works will be inspected on receipt for any damage or flaws and to ensure that entry criteria are met.
4. Labelling of selected works
4.1 Each selected work must have attached a work label containing the artist’s name, contact details, work title and price on a swing tag able to be viewed from the front of the work.
4.2 Selected works must have a return address attached. Works that require return couriering must have a return ticket attached.
5. Packing, delivery and return of artwork
5.1 Entrants are responsible for delivery of selected works and collection of unsold works following the closure of the exhibition.
5.2 Freight is the responsibility of the artist.
5.3 Gallery staff will repack artworks in original packaging where possible and arrange dispatch of artworks.
5.4 The return courier ticket will be returned to the artist if a work is sold.
5.5 Works must be addressed as follows:
[exhibition name]
C/- Pack & Send Thorndon Quay
103 Thorndon Quay
Pipitea
Wellington 6011
5.6 Courier deliveries are to arrive before the closing date for deliveries.
5.7 Personal deliveries may be made to the address above.
5.8 All works must be received by the specified closing date for deliveries.
5.9 Return of unsold works will commence from the week following the close of the exhibition.
5.10 Personal collection of works may commence 5 days following the close of the exhibition.
5.11 Collection by a third party must be authorised in writing prior to any attempt to uplift the work.
6. Insurance and security
6.1 All works are loaned on consignment to NZAFA and are covered by the Academy’s Insurance Policy for unforeseen damage or loss while in its possession. Artists should insure works while in transit.
6.2 Surveillance cameras are in operation throughout the galleries during the exhibition.
7. Health and safety considerations
7.1 Any work received that is considered to pose a health or safety risk to Gallery staff will be rejected.
7.2 Any selected work with electrical components must be tested and tagged with safety certificate.
7.3 Any selected work with electrical components such as video players or display units must be supplied with full and clear installation and operation instructions or be installed by the artist.
8. Selection and judging process
8.1 All entered works will be subject to selection based on the digital images and statements provided. The selection judges will choose the works on merit. Each selector will score entries independently. Collated scores determine which works are selected for exhibition.
8.2 The outcome of the selection process will be published on the website within three weeks of the closing date for entries.
8.3 Judging of Awards will be done after the installation of selected works.
8.4 Award winners may be notified by phone before an opening night event and will be encouraged to attend to receive their award.
9. Sale of artworks
9.1 All works are for sale unless expressly agreed by the Academy.
9.2 NZAFA will charge one third (33.333%) commission on the sale price of works by NZAFA members.
9.3 NZAFA will charge 40% commission on the sale price of works by non-members.
9.4 The commission includes GST.
9.5 Artists will be notified of sales and asked for bank account details for payment.
9.6 Payments to artists will be processed after the exhibition closes and paid by the 20th of the following month.
10. Media and publicity
10.1 The Academy Galleries may use images provided by entrants (with credit/attribution) in exhibition publicity.
10.2 Additional images of works may be taken in the gallery space and used in print or on digital sites or social media (with credit/attribution).
10.3 Award winners may be contacted for media purposes to provide additional material such as statements or imagery.
11. Exhibition
11.1 Selected works will be displayed in the Academy Galleries for the duration of the exhibition.
11.2 Exception may be made at the discretion of the Academy staff where a work is sold to an overseas purchaser who wishes to take the work with them immediately.
12. NZAFA responsibilities
12.1 Force majeure: NZAFA will not be liable under any circumstance for any loss or potential loss arising from any event, action or decision beyond the control of NZAFA that affects the awards or opening event or exhibition.
12.2 Storage of uncollected works: Works will be held by the Academy free of charge for up to four weeks following the close of the exhibition. A fee of $10 per week for storage will then be applied. Works remaining uncollected after three months will be deemed to have been donated to the Academy and may be sold by the Academy.
