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Site Instructions

These instruction are specific to this site. For general page basics, visit Flightdec Page Basics.

ENTRY FORM

Adding an Entry Form to an Exhibition Page.

Overview

There are two entry forms available for exhibitions: Entry Form 1 and Entry Form 2. Each form exists as a separate page from the actual exhibition page.

Form Usage Limit

At this stage only two exhibitions can have active entry forms simultaneously, with each exhibition linking to one of the two forms.

Linking the Form to the Exhibition Page

To allow visitors to enter an exhibition, manually add a link to the entry form on the exhibition’s page. Use a clear call-to-action like "ENTER NOW".

Entry Form Links

  • Entry Form 1 URL: /Entry-Form-1
  • Entry Form 2 URL: /Entry-Form-2

For example, on an exhibition page, you could write:

<a href="/Entry-Form-1">ENTER NOW</a>

Note
Only one form should be linked per exhibition, and each form link should be updated to reflect the correct exhibition.

Updating and Adding an Entry Form to an Exhibition Page

Follow these steps to prepare and link an Entry Form to an exhibition page.

1. Update Entry Form Main Page Details

  • Edit the Form Page
    Go to either Entry Form 1 or Entry Form 2 and update the page.
  • Change Exhibition Name and Status
    Update the exhibition name and current status in the main content.
  • Set Page Stop Date
    Go to Page Basics > Dates > Page Stop and set the appropriate end date.
  • Database and Image Backup
    Confirm with Rob at NZAFA that the database and images from previous exhibitions have been downloaded.

2. Reset the Form Module

  • Access the Form Module
    On the right-hand side, under the Add-on Modules menu, click on Form.
  • Delete Previous Entries
    Click the Delete DB button to remove all previous entries. This will:
    • Clear all data and images from the secure_form_upload folder.
    • Reset the entry number back to 1.
  • Update Exhibition Name and Form Fields
    Update the Exhibition Name details in the form module (appears five times).
    Make any necessary changes to the fields within the form.
  • Save and Test the Form
    Save your changes and thoroughly test the form to ensure it works correctly.
    Note: Once the form is live, avoid further changes as this can disrupt the database.

3. Link the Form to the Exhibition Page

  • Post or Update the Exhibition Page
    If not done already, create or update the exhibition page.
  • Add Entry Link
    Include a link to the entry form, such as "ENTER NOW", to direct users to the form.
  • Update Metadata
    Change the Metadata/Page Description to include "ENTRIES NOW OPEN".
  • Update Right-Hand Panel Details
    In the Add-on Modules menu, select Custom Panel 1 and configure the following active panels:
    • RH_Entry Terms and Conditions
    • RH_Exhibition Entry Payment Link
    • RH_Contact Link
    • RH_Membership Promo
    • RH_Join our mailing list
 
Note

If any major changes are made to the form structure or fields, repeat these changes on both Entry Form 1 and Entry Form 2 to keep them consistent.

When an Entry Form Closes

Automatic Form Closure

  • Ensure the Entry Form Closes Automatically
    The form will automatically close if the Page Stop Date is set.
    Check: For Entry Form 1 or Entry Form 2, go to Page Basics > Dates > Page Stop to confirm the stop date is correctly configured.

Update the Actual Exhibition Page

  • Remove the Entry Link
    Delete the "ENTER NOW" link from the exhibition page.
  • Update Main Content
    Revise any relevant information on the page to reflect the entry period closure.
  • Update Metadata
    Go to Metadata > Page Description and update it as needed

 

ENTRY FORM

Database

Managing a Database.

To change details or download uploaded files of form users.

  1. Go: Edit the page the form in on:  eg.  /Entry Form TEST
  2. On the right hand side under the Add-on Modules button, click onto Form.
  3. Use the 'Manage DB' button to alter your database.

Downloading a Database.

  1. Go: Edit the page the form in on:  /Entry Form TEST.
  2. On the right hand side under the Add-on Modules button, click onto Form.
  3. Use the 'Export DB' button to download your database. Gets downloaded as a csv file. 

Q&A about Exporting a Database

If you want to "export a database" in a form, does that delete the applicants or database? 

 

NO it won't delete them.

It is SAFE to export them which will create a CSV file from the database entries.

All it does is 'flag' them as exported so that you can compare them to a spreadsheet if someone is managing them externally.

Nothing is deleted and nothing is altered other than the 'exported' which will get a 1 AFTER the export.

Can you export them again?  YES
Can someone else export them again?  YES

For more detailed info on Database. 

https://help.flightdec.com/forms

Accessing images from Artist Entry Exhibition form

  1. In the very top menu Go: Site Tools > File Manager
  2. Select the secure_form_upload folder
  3. Select the module_form_xxxxx folder
  4. Delete /rename or download images. An ID Entry Number is assigned to the image file at the beginning of the artist file image name. Plus some other numbers for data upload purposes.

 

EXHIBITION PAGES

Post a new Upcoming Exhibition

Preparation

3 simple things before you start
  1. Create event/exhibition images/banners: 1400 (w) x 500(h)  @72dpi or of that same ratio.
  2. Create a signature image: 300 x 300px @72dpi or of that same ratio
  3. Have your page/exhibition heading, text and content ready to copy and paste from a word document.


Log-in to sites admin.  https://nzafa.com/admin

Post a Page - your new exhibition

Post and create a new exhibition automatically

1. On the Dashboard, in the left admin menu, select ‘Posting Pages’

See all types of pages where posts can be made.

2. Under 'Exhibitions'

To start your new exhibition post, click on ‘Create A New Event’ 

3. Complete the form

Make sure that you begin the body copy with the start and finishing dates of the new exhibition so that it will appear in the first para of the Index files. eg.  21 April – 21 May 2023

Take care in selecting up to 8 Categories – this assists wider exposure of the post.

Make sure you upload a suitable Signature Image. 300px x 300px @72dpi or of that same ratio.

4. Select Post Event

The live page will now show.


Edit your new exhibition page

Add images and format the page styles

Go ‘Dashboard’.
Under 5 Recently Edited Pages find you page. Select 'Edit this page' icon
or, go to Edit mode (top right peel-out).

Upload more photos, add captions and links. 

Add a slideshow in Top or Extra Content. See how to make a slide show here 

Select the menu item ‘Metadata’  > Page Description to alter the intro on Index Listings (where your links are displayed).


Display information on the right hand side

Your new exhibition page right hand side

Go: Edit the page 'of your new exhibition'

Go Add-on Modules Under 'Available' select 'Custom Panel I'

Under Display Custom Panels

Main Content:

TICK Display custom panels in Main Content?

Available Panels:

TICK MC Promo Contact

Right-Hand Column:

TICK Display custom panels in the right-hand column?

Available Panels:

TICK  RH Current Exhibition

Save Settings

Go Add-on Modules Under 'Available' select 'Event'

Under Right-HandColumn

TICK Exhibitions

Save Settings

 

Broadcaste a new exhibition
to the 'Home page'.

Go to the new exhibition page you want to broadcaste.

Under ‘Send Out’

Select Your Created Rules

Under ACADEMY Website NZL

ACADEMY Events

Select ACADEMY Exhibitions

Select ACADEMY Home Page

ACADEMY News & Stories

ACADEMY Past Exhibitions & Events

ACADEMY Reviews

 


Current exhibitions

Update any new info in the main content of your new current exhibition page then change the info on the following pages... 

1. Update the 'Home' page

https://nzafa.com

INSTRUCTIONS

Go: Edit the page 'Home'

Go: Extra Content — update the Now Showing text  and date to the new current exhibition

Update the link to the new exhibition page.

Take care not to overwrite the formatting and video

 

2. Update 'RH Current Exhibition' Custom Panel/Right hand panel

https://nzafa.com/RH Exhibitions

INSTRUCTIONS

Go: Edit the page 'RH Exhibitions'

Alter, add or delete text and images in Main Content.

This will also automatically update the CURRENT EXHIBITION on the Exhibitions page Main Content. 

 

Past exhibitions

Once an exhibition has expired

1. Assign a current exhibition to past exhibition

Go: Edit the page 'of the exhibition that has finished'

Go > Page Basics > Display Name: add in EXHIBITION 2024: to the beginning of the exhibition name.
Do not change the Page URL. Do not add in a Page stop date, delete if there is one.

Go Add-on Modules > Event or Exhibition > Change: Assign > to Index: Past Exhibitions

Update any new info in the main content of your expired exhibition page then change the info on the following pages...

2. Update the 'Home' page

https://nzafa.com

INSTRUCTIONS

Go: Edit the page 'Home'

Go: Extra Content — update the Now Showing text  and date to the new current exhibition

Update the link to the new exhibition page.

Take care not to overwrite the formatting and video

3. Update 'RH Current Exhibition' & 'Exhibition' page 

This has been set up as a 'Custom Panel/Right hand panel' and shows in various places throughout the site.

https://nzafa.com/RH Current Exhibition

INSTRUCTIONS

Go: Edit the page 'RH Current Exhibition'

Alter, add or delete text and images in Main Content.

You can also replace the image with a simple slideshow of images. See how https://help.flightdec.com/slideshows  

This will also automatically update the CURRENT EXHIBITION on the Exhibitions page Main Content. 

 

GENERAL INFO

 

Change info on pages

  1. Go to the exhibition page you want to change. Edit Main content, Top, Botton and Extra content.
  2. Also check and change Metadata’  > Page Description
  3. If needed change the following pages:
    'Exhibitions' page main content
    'RH_Upcoming exhibitions' page main content
    'Upcoming exhibitions' page main content
    Home Page: Extra Content 
    Entry Form if module is activated 

 

Change the text in the Index display

Altering the intro on Index Listings (where your links are displayed).

  1. Go to the exhibition page you want to change.
  2. Select the menu item ‘Metadata’  > Page Description, alter the text in the edit window.

 

Change and exhibition name.

  1. Go to the exhibition page you want to change. Change the "Display Name"

Page Name: This a unique name in your website (no two page can be the same). It is part of the page address (URL) which can be used to find the page and to create links to it.

If the name is changed anything linked to it will be broken and an error message will be displayed.

Do not make page headings using icons which may corrupt the page URL e.g. %#@

eg: Water Works Exhibition

Display Name: The name that will be displayed in the 'menu' or the 'title' that is posted as a news item or exhibition.

 You can change this Page name as the timeline of the exhibition changes.

eg: Call for entries to the Water Works Exhibition

 

Change or add sponsors to the Give and Support page

  1. Go to the page /Give & Support
  2. Select: Top content
  3. Select: View/Source code
  4. Find the place where you want to place your new logo and copy. Paste the code above or below it.

 eg

<div class="col-6 col-md-6 col-lg-4">
<p><a href="https://www.riegers.co.nz/" target="_blank" rel="noopener"><img loading="lazy" src="//cdn.fld.nz/uploads/sites/nzafa/files/Supporters/Riegers-Logo_Red.png" width="199" height="70" class="img-responsive  img-fluid" alt="" style="display: block; margin-left: auto; margin-right: auto;"></a></p>
<p style="text-align: center;"><span style="font-size: 0.8em;"></span><span style="font-size: 0.8em;"><strong>35 Victoria Street, Wellington</span></strong></p>

</div>

  1. SAVE
  2. In the edit window...
    Select and replace the logo for a new one.
    Select and replace text and links for new links or text. 

 

Let me know how you get on. Be careful to use clean text and not copy code from other sites and programmes.

 

SOCIAL MEDIA

 

Page images on social media

Under the menu item: Social Networks > Choose file > Upload Image to your page.

If you post your page url on social media, the uploaded image should appear and link to your page.

Page images will be placed in the <head> of your page, saved as a PNG and link to the HTML tag <link rel="image_src" />.

Image requirements click here

  • The minimum allowed image dimension is 200 x 200 pixels.
  • The size of the image file must not exceed 8 MB.
  • Use images that are at least 1200 x 630 pixels for the best display on high resolution devices. At the minimum, you should use images that are 600 x 315 pixels to display link page posts with larger images.
  • Try to keep your images as close to 1.91:1 aspect ratio as possible to display the full image in Feed without any cropping.

 

If the image doesn't appear correctly on Facebook

Requested a Facebook rescan using this link:  Sharing Debugger - Meta for Developers (facebook.com)

 

Copy to appear on social media posts

Fill out your Page Description in under Metadata

 

See here for more info on how do stuff

https://help.flightdec.com/

 

 

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